How to Use CommandHound for HIPAA Compliance

CommandHound has worked with many clients in the healthcare industry to ensure that HIPAA procedures are completed on a timely basis.
CommandHound Makes HIPAA Easy
Every healthcare professional knows the serious consequences that can come to pass if an employee becomes a HIPAA liability or if a HIPAA violation is caught, but actually making sure that all of the hundreds of tasks that need to get done are completed is another headache altogether.
Now that you know How CommandHound Works to Instill a Culture of Accountability in the Workplace and How Accountability Makes HIPAA a Breeze, you’re probably curious to learn more about how to actually use CommandHound for HIPAA tasks and processes. We’ve created this easy step-by-step guide to help you set up a HIPAA compliance process using CommandHound software.

Step 1: Input HIPAA Compliance Tasks into CommandHound


ways to improve work performance with commandhoundDefine Control Towers and Control Points in CommandHound to Define Your HIPAA Checklist

The internet is full of HIPAA checklists that make it easy to know what specific Control Points (i.e., tasks) need to be done to prevent HIPAA violations. At CommandHound, we have found that the easiest way to group Control Points is by the different type of safeguard and requirement.
Start by making a Control Tower for each of the 5 standard groups:

  • Administrative Safeguards
  • Physical Safeguards
  • Technical Safeguards
  • Organizational Requirements
  • Policies, Procedures, and Documentation Requirements

You can then input all of the Control Points, or the critcal tasks that need to be monitored and completed, into each of these groups. By creating a Control Point for each of the tasks, you can then group them by indenting them in whatever way seems best for your team (as you can see below).

commandhound gives you ways to improve work performanceOrganize and Keep Track of HIPAA Tasks Inside CommandHound 
CommandHound even allows you to create templates from your towers (as shown in these images). This means that your HIPAA Control Towers are saved in the system for whenever you want to reuse them. Next time your HIPAA process starts, simply use one of your templates to recreate all of your Control Towers and Control Points. This will save you both time and effort.

Step 2: Define Deadlines and Escalation Routes for Control Points

This is where using CommandHound allows you to hold teams more accountable than simple checklists or using other task management systems. After inputting all of the Control Points, or specific tasks necessary for HIPAA compliance, you can assign each of them to a specific individual on your team, set due dates, and designate who will be notified and escalated to if that task is not completed on time as expected.

unique ways to improve work performanceSet Due Dates and Escalation Paths in CommandHound So That Nothing Falls Through The Cracks

These escalation paths ensure that nothing will be forgotten or allowed to slip through the cracks. This instills a sense of accountability on all teams, and ensures that your HIPAA certification remains current by stopping any single individual from becoming a HIPAA liability.

Step 3: Track Performance and Monitor Control Point Completion

Over time, CommandHound will track your HIPAA tasks and their completion, making sure that nothing is left out and that no individual team member allows crucial tasks to slip through the cracks. CommandHound’s detailed and easy-to-use metrics record team members’ task completion performance for later analysis and performance review purposes.
Screen Shot 2017-10-16 at 12.32.04 PM.pngCommandHound’s Metrics Track Completion and Performance By Individual To Build Accountability
With CommandHound, teams are able to delegate tasks, monitor their upcoming deadlines, and escalate these tasks when they are not completed in time. When team members know that their task completion is being tracked, a culture of accountability quickly develops that keeps your organization fully HIPAA compliant at all times.
Accountability and HIPAA compliance go hand in hand, and CommandHound helps you develop the culture of accountability that will keep your organization on top of HIPAA at all times. Learn more by signing up for a 30-minute demo today:

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